Admin Manager

Description:

Eswap Technologies (Private) Limited is seeking a dedicated Admin Manager to oversee and streamline office operations, ensuring a productive and well-organized workplace environment. The ideal candidate manages various office functions such as supplies, equipment maintenance, vendor relations, and facility management. This role involves developing efficient policies and procedures that enhance daily office effectiveness, while maintaining compliance with health and safety standards. The Admin Manager supports senior management and other departments by coordinating administrative tasks, organizing internal meetings, and facilitating company events. Although this position does not include direct team management, it demands strong collaboration with vendors and service providers to maintain seamless office operations. The successful candidate possesses a bachelor’s degree in Business Administration, Management, or a related field and brings at least three years of relevant experience. Proficiency in office management, vendor management, and project management skills is essential. The role requires effective budget oversight, expense tracking, and invoice processing abilities. Fluency in English is necessary for daily operations, while knowledge of Chinese is considered an advantage. By applying organizational talents and excellent communication skills, the Admin Manager plays a vital role in supporting various functions and sustaining a safe, efficient, and welcoming office setting.

Responsibilities:

• Manage day-to-day office activities, including monitoring supplies, equipment condition, and general cleanliness to ensure a functional workspace.
• Create, update, and implement office policies and procedures that improve operational efficiency and employee productivity.
• Coordinate with landlords, vendors, and service providers such as cleaning teams, security personnel, catering services, and IT support to maintain smooth office operations.
• Ensure that the workplace adheres to all relevant health and safety regulations, fostering a secure and compliant environment for all employees.
• Provide comprehensive administrative support to senior management and other departments, facilitating communication and workflow across the organization.
• Plan and organize internal meetings, corporate conferences, and company events such as team-building activities and celebrations to promote employee engagement.
• Oversee office budgeting activities, including the management of expenses, tracking of expenditures, and processing of invoices to maintain financial accuracy.
• Maintain a strong vendor management system by effectively evaluating and supervising external service providers to deliver quality services on time.
• Monitor ongoing facility maintenance efforts and coordinate repairs or improvements to support a safe and pleasant office atmosphere.
• Maintain accurate records, documentation, and reports related to office administration activities to support transparency and informed decision-making.

Experience

3 Years

Apply By

May 13, 2026

Required Skills